Hire a Student to Work on Campus

Complete a New Hire Packet for a student that has never worked as a student employee. 

Supervisors may request student employees fill out hire forms with them to ensure accuracy and completeness, or instruct them to complete them on their own. Supervisors should always review packets and forms before submitting them to Student Employment. Students may not work at any point prior to official written notice of hire from the Student Employment office. 

Complete a Rehire Packet for a student who has previously worked for Student Employment, completed a full year of working and is to be rehired, or has been dismissed and is re-applying 

Supervisors may request student employees fill out hire forms with them to ensure accuracy and completeness, or instruct them to complete them on their own. Supervisors should always review packets and forms before submitting them to Student Employment. Students may not work at any point prior to official written notice of hire from the Student Employment office. 

• Authorized Signature
• Change of Authorized Signature Form
• Dates to Remember
• Enrollment Agreement
• Over 20-Hours a Week Request
• Position Request
• Promotion Request Form
• Student Employee Evaluation Form
• Terms and Conditions for Employment
• Warning/Dismissal Form

• CalWorks Referral
• CalWorks Student Agreement

• AB 1522 Sick Leave Absence Affidavit
• AB 1522 Sick Leave Management Information
• Conversion Chart (Minutes to Decimal)
• Designation of Beneficiary Form
• Direct Deposit Form 
• Student Employee Blank Timesheet Template
• Timesheet Procedures
• DE 4 - Employee's State Withholding Allowance Cert
• W-4 Form
• Student Payroll Calendar
• Student Position Titles and Pay Rates

• Form I-9 - Employment Eligibility Verification
  • Form I-9 Instructions
• Name and Address Change Form
• Student Employment Verification Request

Student employees regularly assigned six or more hours per day shall be allowed two fifteen-minute rest periods during each day, to be set by their supervisor; one such rest period to be taken during the first half of the shift, and one to be taken during the second half of the shift. Rest periods are not cumulative nor can they be combined with meal breaks to shorten the workday. Employees working less than six hours shall be entitled to one fifteen-minute rest period during each day.

1. All employees regularly assigned five or more hours per day shall be entitled to an uninterrupted lunch period. The lunch period shall be unpaid and shall be for at least thirty minutes. The lunch period shall be scheduled near the midpoint of the employee’s workday. The employee may waive the lunch period if working 5 hours, but will be required to take the lunch break if they work 6 or more.
2. Those employees who are authorized to work on a day other than their normal scheduled work day shall take the lunch period unless the employee’s supervisor specifically authorizes the employee in advance to work through the lunch period and leave early.