Galaxy Accounting
About Galaxy
Riverside Community College District uses Galaxy to assist with budget management, bookkeeping and purchasing. Each employee who needs to use Galaxy to make purchase requisitions and/or to check their department budgets will need access to Galaxy software.
Get Help
Supervisors must submit a request to the District Accounting Services office for each employee that needs Galaxy access through ServiceDesk.
Choose IT/Media Services > Internal Applications > Galaxy > Request New Galaxy Account.
Requests are subject to manager approval.
Galaxy is a web-based software program that does not require installation on your computer, or internal network access. It can be used in most web browsers, though Chrome and Firefox are recommended.
- Galaxy is accessible through the RCCD Single Sign-On system by selecting the RCOE Apps button in your menu of services.
- Choosing this option will take you to the wider Riverside County Office of Education login portal.
- Use your RCCD credentials to log in to the Riverside County SSO screen, and then choose Galaxy from the list of options.
The Riverside County Office of Education manages and maintains the Galaxy User Guide, available in PDF format. This guide goes over how the system works, how to use modules, and more.
View the Galaxy User's Guide (pdf) Chart of RCCD Budget Accounts (xlsx)
Functionality help can be requested through RCCD Business Services.
If you forget your password and get locked out of Galaxy (after three attempts), you will need to contact the Riverside County of Education (RCOE) Helpdesk at (951) 826-6524 to reset your password.
Galaxy Training
Basic Galaxy training is handled by the new employee's department as part of their initial orientation. Additional Galaxy help and in-depth training is done by special workshops at designated times throughout the year. If listed below, training resources created in prior years cover essential concepts and processes that apply to the current fiscal year.
- Galaxy 101
- Approve a Purchase Requisition in Galaxy
- Classification of Expenditures
- How to View Financial Summary or View Detail Account
- Identify budget strings or codes for program name
- Year-End Closing
- Video: Year-End Purchasing and Best Practices - Applicable for 2024-25
- Presentation: Year-End Training - Part 1 - Timelines, Documentation and Viewing Finances - Spring 2025
- Presentation: Year-End Training - Part 2 - Procedures for Purchasing and A/P - Spring 2025
- RCCD Accrual Form
- Survey: Tell us what you know about Fiscal Year-End – Two Example Scenarios
Templates and Resources
Leverage provided Excel templates to track POs, month-to-month expenditures, and more. Each Excel file comes with tips and directions meant to clarify how to use these files.
Related Offices and Services
- MVC Business Services
- RCCD Accounting Services - Includes Accounts Payable/Receivable, Auxiliary Business Services, Bookkeeping, Payroll and Capital Inventory
- RCCD Business Services - Includes Budget, Purchasing and Travel